Position Title

Administrative Assistant for Early Childhood Education

Required Application Type

School Related Personnel

Salary/Pay Scale

$50,000

Job Description

This position assists the Director and Assistant Director of the District's Early Childhood Education program, which resides in the Albay School of Humanities Building.

General Statement:

The incumbent is responsible for making independent decisions on problems encountered within a delegated scope of activity. Supervision may be exercised over clerical assistants. Work is performed under the general direction of the Director who reviews work through conferences and reports for adherence to departmental policies and standards.

General Administrative Assistant Responsibilities may include the following:                              

• Collects necessary information and assists in the preparation of the departmental budget estimates;
• Supervises and participates in the keeping of fiscal records and the preparation of vouchers for payment;
• Supervises a clerical staff engaged in processing of personnel records, payrolls, maintenance of files, general correspondence and other records;
• Provides general supervision over recording of expenditures and receipts of an office;
• Requisitions materials and supplies;
• Oversees staff work and maintains specialized accounts and records;
• Participates in staff conferences concerning administrative procedures to be followed in carrying out various programs of the department;
• Assists superiors in planning and administering programs for staff, in office methods and procedures, and other non-technical fields;
• Reads incoming mail and answers general correspondence as required;
• Supervises and expedites the preparation of reports and the maintenance of records through research and review of work;
• Assists in the interviewing of applicants for work and advises superiors on hiring and related personnel matters;
• Trains new employees;
• Enters and retrieves information in an automated information system;
• Performs related work as required.

 

Civil Service Title

Administrative Assistant

Job Qualifications

Appropriate examination for this title is required for permanent appointment.  For additional information and to apply for current Civil Service exams visit: https://jobs.albanyny.gov/exams

Minimum Qualifications:                           

1. Graduation from a regionally accredited or New York State registered college or one accredited by the NYS Board of Regents to grant degrees with a Bachelor’s Degree and one (1) year of satisfactory, fulltime paid work experience (or its part-time equivalency) in an office environment; OR
2. Graduation from a regionally accredited or New York State registered college or one accredited by the NYS Board of Regents to grant degrees with an Associate’s Degree and three (3) years of satisfactory, fulltime paid work experience (or its part-time equivalency) in an office environment; OR
3. Graduation from high school or possession of a high school equivalency diploma and five (5) years of satisfactory, fulltime paid work experience (or its part-time equivalency) in an office environment; OR
4.  Any equivalent combination of training and experience as defined by the limits of (A) through (C) above.

NOTE: Albany City School District promotional component:

1. Two (2) years of full time permanent competitive class status as a stenographer in the Albany City School District; OR
2. Four (4) years of full time permanent competitive class status as a typist in the Albany City School District.

Application Procedure

Applications for this position are accepted by applying through the RecruitFront "Apply Now" button.

For assistance with the application process, please contact our Human Resources Department at humanresource@albany.k12.ny.us 

Job Category

Support Staff

Job Location

Districtwide

Additional Information