Senior Account Clerk - AP

Monday – Friday

APSUE JOB OPPORTUNITY 

This is an Open Competitive or Promotional Civil Service position for external and internal candidates*.

Appropriate examination for this title is required for permanent appointment.  For additional information and to apply for current Civil Service exams visit: https://jobs.albanyny.gov/exams

General Statement:

The Senior Account Clerk is responsible for supporting the biweekly payroll processing in a highly complex organization. Maintains payroll information by collecting, calculating, and entering data. Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department transfers. Determines payroll liabilities by calculating employee federal income, state income, social security taxes, employer’s social security, and unemployment and workers compensation payments. Provides payroll information by answering questions, responding to requests and providing direct customer service to employees. Maintains payroll operations by following policies and procedures; reporting needed changes.

The work is primarily of a routine nature and involves the application of standardized account keeping practices in maintaining and reviewing financial account and records. Account clerks usually work under general supervision of standard assignments in accordance with definitely defined procedures. Supervisors are available for consultation on unusual problems and provide instructions on all new or difficult assignments.

*Promotional opportunity for current APSUE Members in the following title(s): Account Clerk

School Businnes Manager/Official - Academy Park

Full-Time

Management/Confidential

RESPONSIBILITES:

• Supervises and manages all financial operations of the district including financial reporting, financial analysis, internal controls, audit, cash management, investments, purchasing, payroll, human resources, payables, billings, fixed assets and debt.
• Supervises, prepares and reviews reports and forms required by the Assistant Superintendent for Business, various governmental and regulatory bodies.
• Attends Board meetings upon request.
• Advises the Assistant Superintendent for Business on policy and procedural changes to improve business practices.
• Advises the Assistant Superintendent for Business on all matters relating to business operations including contracts, state-aid, and capital expenditures.  
• Provides information for the district’s salary negotiations.
• Supervises the Business Office staff and all functions relating to the development and management of the district’s budget and prepares materials required for budget workshops and the budget hearing.
• Acts as liaison with federal and state agencies, financial institutions, vendors, and external auditors.
• Keeps current in trends and practices in business and school district management.
• Performs other duties as assigned by the Assistant Superintendent of Business

Payroll Manager - Academy Park

Full-Time

Management/Confidential

DISTINGUISHING FEATURES OF THE CLASS:  Under general direction, the incumbent is responsible for all aspects of payroll processing to ensure compliance with Federal, State and local laws, which involves working with departmental payroll clerks to assist in the accurate completion of payroll records.  The incumbent must maintain accurate accounting records of all transactions and performs related work as necessary for the efficient fiscal functions of the School District.  Confidentiality is essential.  Supervision of others is not typical of this class.   
 
 
TYPICAL WORK ACTIVITIES:  (Illustrative only) 
 

• Receives and processes payroll information and timesheets from District departments and buildings;
• Verifies the accuracy of payroll forms for various personnel transactions;
• Verifies accuracy of weekly payroll reconciliation to manual and computer produced reports;
• Oversees garnishee records and accounts;
• Enters and retrieves information in an automated information system;
• Enters payroll information and accrued benefits into computer system;
• Runs final payroll and prints checks after all data is verified;
• Sorts and distributes payroll checks;
• Prepares and submits all required payroll reports;
• Oversees all payroll deductions and submissions;
• Does related work as required. 

 
 
FULL PERFORMANCE, KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: 
 

• Good knowledge of payroll procedures;
• Good knowledge of data processing applications for payroll;
• Good knowledge of office practices and procedures;
• Good knowledge of computer software programs;
• Working knowledge of English, spelling and arithmetic;
• Good oral communication skills;
• Ability to use a calculator;
• Ability to deal calmly and effectively with co-workers and the public;
• Ability to work independently;
• Accuracy;
• Good judgment;
• Reliability;
• Thoroughness; 
• Tact and courtesy;
• Physical condition commensurate with the demands of the position.