Senior Account Clerk - AP

Monday – Friday

APSUE JOB OPPORTUNITY 

This is an Open Competitive or Promotional Civil Service position for external and internal candidates*.

Appropriate examination for this title is required for permanent appointment.  For additional information and to apply for current Civil Service exams visit: https://jobs.albanyny.gov/exams

General Statement:

The Senior Account Clerk is responsible for supporting the biweekly payroll processing in a highly complex organization. Maintains payroll information by collecting, calculating, and entering data. Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department transfers. Determines payroll liabilities by calculating employee federal income, state income, social security taxes, employer’s social security, and unemployment and workers compensation payments. Provides payroll information by answering questions, responding to requests and providing direct customer service to employees. Maintains payroll operations by following policies and procedures; reporting needed changes.

The work is primarily of a routine nature and involves the application of standardized account keeping practices in maintaining and reviewing financial account and records. Account clerks usually work under general supervision of standard assignments in accordance with definitely defined procedures. Supervisors are available for consultation on unusual problems and provide instructions on all new or difficult assignments.

*Promotional opportunity for current APSUE Members in the following title(s): Account Clerk

Senior Account Clerk (Accounts Payable) - Academy Park

Monday – Friday

APSUE Employment Opportunity

General Statement: The work involves performance and/or supervision of moderately difficult and responsible clerical work in maintaining and reviewing financial accounts and records.  The incumbent is responsible for independently performing and/or supervising varied account keeping, reviewing and related tasks.  The work may require a general understanding of specific law, office rules, procedures and policies.  Employees generally follow a prescribed routine and in most cases receive only infrequent general instructions.  Unusual problems or situations, not previously encountered, are referred to supervisors or by another step in the account keeping process.  

Job Duties:

• Oversees and classifies a variety of receipts and expenditures, and distributes items according to prescribed procedures;
• Assigns work, reviews and records work done, and instructs new employees in specialized account keeping activities;
• Posts entries to journal and/or ledger;
• Reviews and checks account keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;
• Supervises lower clerical personnel in the verification and reconciliation of individual account balances;
• Conducts correspondence on matters where policies and procedures are well defined;
• Issues receipts for monies received;
• Compiles and prepares labor, material and operational cost records and reports;
• Supervises the processing, sorting, indexing, recording and filing of a variety of control records and reports;
• Operates computing, calculating, check writing and other office machines;
• Prepares reports from journal or ledger;
• Compiles data, prepares and analyzes complex financial and statistical records and reports;
• Assists in the preparation of unit or departmental budget and in maintaining budget control;
• Enters and retrieves information in an automated information system;
• Performs related work as required.