Payroll Manager - Academy Park

Full-Time

Management/Confidential

DISTINGUISHING FEATURES OF THE CLASS:  Under general direction, the incumbent is responsible for all aspects of payroll processing to ensure compliance with Federal, State and local laws, which involves working with departmental payroll clerks to assist in the accurate completion of payroll records.  The incumbent must maintain accurate accounting records of all transactions and performs related work as necessary for the efficient fiscal functions of the School District.  Confidentiality is essential.  Supervision of others is not typical of this class.   
 
 
TYPICAL WORK ACTIVITIES:  (Illustrative only) 
 

• Receives and processes payroll information and timesheets from District departments and buildings;
• Verifies the accuracy of payroll forms for various personnel transactions;
• Verifies accuracy of weekly payroll reconciliation to manual and computer produced reports;
• Oversees garnishee records and accounts;
• Enters and retrieves information in an automated information system;
• Enters payroll information and accrued benefits into computer system;
• Runs final payroll and prints checks after all data is verified;
• Sorts and distributes payroll checks;
• Prepares and submits all required payroll reports;
• Oversees all payroll deductions and submissions;
• Does related work as required. 

 
 
FULL PERFORMANCE, KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: 
 

• Good knowledge of payroll procedures;
• Good knowledge of data processing applications for payroll;
• Good knowledge of office practices and procedures;
• Good knowledge of computer software programs;
• Working knowledge of English, spelling and arithmetic;
• Good oral communication skills;
• Ability to use a calculator;
• Ability to deal calmly and effectively with co-workers and the public;
• Ability to work independently;
• Accuracy;
• Good judgment;
• Reliability;
• Thoroughness; 
• Tact and courtesy;
• Physical condition commensurate with the demands of the position.  

The City School District of Albany is looking for a certified district administrator to manage our recruitment, development, and retention efforts.  This person will help us grow a diverse workforce that mirrors the diversity of our students and community, and will be the public face of finding, welcoming, and ensuring new employees are successful in our District.  The successful candidate will work closely with the Director of Human Resources (HR) and the Assistant Superintendent of Curriculum, Instruction, and Professional Development to develop recruitment strategies, build and maintain a sustainable talent pipeline for both current and future hiring needs, coordinate student-teaching placements and new staff mentoring programs, manage grant-funded pipeline initiatives, and collaborate with district leadership, school administrators and HR to identify and implement strategies that support our staff and reduce turnover. 

Recruitment: 

• Work with the HR Director to develop and implement creative recruiting strategies to attract a diverse pool of qualified candidates.

• Build relationships with colleges and universities

• Create recruitment plans by job function that strategically target the right candidates for those positions

• Utilize social media, job fairs, and community events to promote job openings   

• Build partnerships with regional businesses and municipalities to co-recruit

Develop Pipeline Initiatives: 

• Build and maintain a sustainable pipeline for both current and future hiring needs

• Partner with the Career and Technical Education (CTE) supervisor to establish a "grow-your-own" program that graduates paraprofessionals on track to become certified teachers

• Lead grant-funded initiatives that provide financial incentives and tuition reimbursements for staff, primarily for certificated employees (e.g. teaching assistants, teachers, and principals)

• Build strong relationships with professional preparation programs and educational organizations to create a consistent flow of potential candidates

• Responsible for nurturing these relationships and keeping potential candidates engaged with our organization even when there are no immediate openings

• Coordinate Student Teaching placements

Retention and Development: 

• Evaluation of certified educators, including administrators, to assist in decision-making around tenure, discontinuance, and reassignments

• Supervise the District’s mentor coordinators (for APSTA and APSUE) and lead activities for new hire cohorts, fostering a sense of community and providing a platform for shared learning and growth

• Create and support initiatives that include mentorship programs, and professional development opportunities that foster a supportive and collaborative school culture

• Ensure that our employees feel valued, heard, and supported in their important work

• Collaborate with district leadership, school administrators and HR to identify and implement strategies that support our staff and increase retention

• Serve, and lead, as a member of the District’s climate, culture and retention team